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Most hotels and resorts already have a back-office system from a major vendor such as QuickBooks, Peachtree, MAS90, etc. This provides an ideal solution for many accountants, since they choose the best, most appropriate back-office system. The data flow is as follows:.
The balance due from any entity reservations, guest folios, travel agents, groups, etc. The current balance due on any entity is always equal to the sum of the transactions. RDP provides a pre-installation kit that ledger sample transactions a list of your chart of accounts.
Your account numbers are then assigned to the RDP transactions. Daily or monthly export files can be created and imported using the proper file structure into your back office accounting software. This process can be included in the night audit procedures and completed each night.
Over 15 different accounting software ledger sample transactions are included for export. Ledger detail is stored forever in the RDP database and limited only by available disk space. You can inquire on all transactions that debited or credited the room charge account for any past day, month, or year. A wide variety of screens and reports are available to view general ledger history.
The data flow is as follows: Account numbers are assigned during software installation from your chart ledger sample transactions accounts to every RDP transaction code.
Transaction codes are posted within the RDP system to reservations, folios, groups, companies, travel agents, wholesalers, etc. The balanced daily journal entry is exported to a network transfer file.
The daily totals are transferred to your back-office system, but the detail behind the total is in RDP. The detail of each of the calls is in the Ledger sample transactions system in the transaction detail report. General Ledger history is stored forever in the RDP system and limited only by available disk space. Advance deposit ledger, guest ledger, and city ledger reports are available from RDP.
Monthly income statements, balance sheets, cash flow ledger sample transactions, etc. As part of the night audit process the RDP system tracks the following ledgers: Guest Ledger sample transactions The sum on the balance due of all guests currently checked-in.
City Ledger The balance due from all groups, companies, and wholesalers. Travel Agent Ledger Tracks all payables and prints checks to travel agents. Owner Ledger Includes a complete condominium and timeshare owner accounting ledger. Credit Card All credit card payments ledger sample transactions tracked and reconciled. Related Screens and Reports: Tracks all payables and prints checks to travel agents. Includes a complete condominium and timeshare owner accounting ledger.
Work orders are ledger sample transactions and checks printed with the Work Order Ledger.
